Autonomous AP extends the Mastermind AI capabilities, which aim to solve complex issues and cater to customization. Customers can seamlessly integrate these apps into their existing Autonomous AP solution without needing costly development or draining IT resources. These apps can be enabled through a self-serve portal through a one-click configuration.
Public Mastermind Apps
AAP Invoice Split
This Mastermind App splits multiple invoices and attaches them to a single PDF. Once the app is enabled, Autonomous AP identifies PDFs where multiple documents/invoices are present in a single attachment and then splits them into individual invoices.
AP - Autonomous Processing Catalyst
Enabling this app ensures that the quantity field on the invoice line shows a null value instead of zero if the quantity on an invoice is indeed zero. This app runs through extraction if Autonomous AP detects the quantity as zero.
AP - Autonomous Processing Hold
The Autonomous Processing Hold app stops any invoice from being processed autonomously and ensures that an AP Staff mandatorily reviews the invoice before it is fully processed. This app allows for the system to review invoices without interventions due to certain conditions or scenarios like terminating a supplier contract or performing additional due diligence.
This app runs as part of the invoice processing state once it arrives in AppZen.
AP - Invoice Extended Validations App
AP Staff might have different customized validations that Autonomous AP does not support. Currently, Autonomous AP has audit models that identify duplicate invoices within Autonomous AP, validate them with expense reports, and identify suspicious suppliers. However, these validations enhance invoice processing to a limited extent only.
Autonomous AP supports different validations through the Invoice Extended Validations App. This new app includes additional validations that will ultimately enable seamless invoice processing. This app will run once the invoice is in the Review Validations state.
App Functionality
- Future date invoice exception (Header level).
- This validation checks if the invoice date is after the current date, and if yes, it raises an exception saying, “Invoice date is set in the future.”
- Here, entities and suppliers must be defined. If no entity and supplier are defined, the validation will run for all the invoices.
- Currency Verification
- These validation checks will hold any invoice in a currency other than the one configured in the Currency Verification field.
- It will raise an exception saying, “Invoice currency (as detected) does not match with configured currency.”
- Entity and Supplier Country match
- This validation checks whether the Supplier country matches the Entity country.
- If the Supplier is from a different country than the Entity country, the invoice will be stopped in the Review Validations state.
- It will raise an exception saying ‘Entity and Supplier country are not matching’.
- AP Staff must validate the risk to process the invoice further.
AP - Post Processing Update
Enabling this app ensures that the quantity field on the invoice line shows a null value instead of zero if the quantity on an invoice is zero. This app runs through validation (save and continue) if the AP Staff sets the quantity as zero.
AP - Processing Validations App
The AP-Processing Validations App helps to validate the extracted Entity and Supplier VAT Registration numbers against the Entity and Supplier Master Data, respectively. If the VAT Registration number is not found in the master data, Autonomous AP will trigger an exception.
Credit Note - Negative Amount Display
This app displays a negative amount when the invoice type is Credit Note.
Invoices - Automated Assignment
This app enables the autonomous assignment of invoices to the available AP Staff. It optimizes resource allocation, improves efficiency, and enhances productivity by distributing invoices across the available workforce. It can be prioritized based on the Submitter and Supplier level.
The app also supports defining assignees based on the COA values where the customer segment type, AppZen segment type, and applicable segment values can be specified.
Memo Concatenation
Memo Concatenation is an app that populates certain invoice fields into the Memo field at the Header and Line level.
The Memo Concatenation app allows to concatenate details from specific fields on the invoice details screen and display those in the Memo field.
QR Code Validation
This app provides additional functionality by ensuring the QR (quick response) code on the invoice is scanned and the underlying information is extracted. Specifically, invoices from India contain an embedded QR code with more details about the particular invoice.
The following use cases can be handled with this MM app -
- The QR code is invalid
- The QR code does not belong to the invoice
- A Mismatch between PDF extracted data and QR code data
Note - Complex code apps may incur additional costs if they don't meet standard criteria |
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